Learn how to effectively use the Guest List to monitor attendees, track bookings, and analyze event revenue on BookMeIn.Events.
What is the Guest List?
The Guest List is your comprehensive attendee management dashboard where you can view all bookings, track payments, monitor attendance, and analyze revenue for your events.
Step 1: Navigate to Guest List Management
- From the sidebar, go to Attendees
- Click on Guest Management
- You'll see a dropdown to select your event
Step 2: Select an Event
- Click on the event selection field at the top of the page
- Choose from your list of events
- The system will display all attendees for the selected event
Step 3: View Key Revenue Metrics
Once an event is selected, you'll see three key metrics at the top:
Total Attendees
- Shows the total number of guests registered
- Displays "Total No. of Guests"
Total Revenue
- Displays total gross sales from ticket purchases
- Shows the revenue amount in your currency
Total Bookings
- Shows the total number of reservations made
- Displays "Total No. of Reservations"
Financial Breakdown
- Estimated Payout: The amount you'll receive after fees
- Est. Commissions and Fees: Platform and processing fees
Step 4: Manage Your Guest List
The Guest List table displays comprehensive booking information:
- Booking No.: Unique booking reference number (e.g., BMIS-72177-6F05)
- Attendee: Guest name and email address
- Attendance: Check-in status indicator (---)
- Bookings: Ticket quantity and total amount (e.g., 1 x | 595 €)
- Payment: Payment status (Pending, Confirmed)
- Booked At: Date and time of booking
Individual Booking Details
Click the expand arrow on any booking to view:
- Phone number
- Ticket name (e.g., "DAY 1 Pass")
- Booked quantity
- Ticket booked timestamp
- Final paid price
- Discount applied
- Payment confirmation timestamp
Step 5: Search and Filter
Use the search bar to quickly find specific attendees:
- Search by booking number
- Search by name
- Search by email address
Step 6: Export Guest List Data
Click the Download button in the top right to export your guest list for:
- External reporting
- Email marketing
- Attendance tracking
- Financial reconciliation
Understanding Payment Flow
All ticket sales follow this payment process:
- Fees are deducted before the total amount is transferred to your bank account
- Revenues are directly deposited into your bank account within 7-30 days
- Payment timing is based on your subscription plan (rolling basis)
Tips for Effective Guest Management
- Regularly check payment status to track pending payments
- Use the search function to quickly locate specific attendees
- Export guest lists before events for check-in purposes
- Monitor revenue metrics to track event performance
- Review booking timestamps to understand sales patterns