🎤 How-To Create Artists and Add Them to Your Event

Learn how to create artist/performer profiles (Line-Ups) and add them to your events on BookMeIn.Events. This guide covers creating profiles, managing artist details, and linking them to specific events.

What are Line-Ups?

Line-Ups in BookMeIn.Events are profiles for artists, performers, speakers, or sessions that appear at your events. You can create reusable profiles and add them to multiple events.

Creating a New Line-Up Profile

Step 1: Navigate to Lineup Management

  1. From the sidebar, go to Events (expand the menu if collapsed)
  2. Click on Lineup Management
  3. You'll see the My Line-Ups List page
  4. Click + New Line-up in the top right corner

Step 2: Select Line-Up Type

Choose the type of profile you're creating:

  • 🎭 Performance Or Artist - For musicians, bands, DJs, performers
  • 🎤 Speaker Or Session - For speakers, presenters, panel discussions (Currently disabled in staging)
  • 📻 Broadcast Or Activity - For broadcast sessions or special activities (Currently disabled in staging)
  • 📋 Other Type - For other types of line-up entries (Currently disabled in staging)

Select Performance Or Artist and proceed.

Step 3: Add Basic Profile Information

Fill in the required fields:

Personal Information

  • **First Name*** (Required)

    • Enter the artist's first name or band's primary name

  • **Last Name*** (Required)

    • Enter the artist's last name or leave as band name continuation

  • **City*** (Required)

    • Enter the artist's home city or base location

  • Country

    • Select the country from the dropdown (default: Australia)
    • Can be changed to any country

Bio & Expertise

  • **Bio*** (Required)

    • Write a detailed biography of the artist
    • Include background, style, achievements, and what makes them unique
    • This appears on the event page to introduce the artist

  • Expertise credentials

    • Summarize the artist's expertise and subjects they cover
    • Unlike bio, this should be short and to the point
    • Great for highlighting genres, specialties, or awards

Step 4: Provide Additional Details

Timezone

  • Select the artist's timezone (default: Europe/Vienna)
  • Used for scheduling and coordination

Availability

Choose where this artist can perform:

  • ☑️ Virtual events - Can perform online/virtually
  • ☑️ In-Person events - Can perform at physical venues
  • Select one or both based on the artist's availability

Contacts

  • Click + New Contact tab to add contact information
  • Add email, phone, or other contact details
  • Multiple contacts can be added for management purposes

Categories

  • Select categories that describe the artist
  • Examples: Rock, Jazz, Electronic, Comedy, etc.
  • Helps with filtering and organizing your lineup roster

Step 5: Create the Profile

Once all required fields are filled:

  • Click 🎯 Create Profile button at the bottom right
  • The profile is now saved and added to your Line-Ups List

Adding Artists to Your Event

Method 1: Via Event Resources Tab

  1. Navigate to Events > Event Management
  2. Select the event you want to add artists to
  3. Go to the Resources tab at the top
  4. Under Event Lineups section:
    • Click the Select... dropdown
    • Search for and select artists from your Line-Ups List
  5. Selected artists appear under Selected Line-Up (X) section
  6. Click Update Event to save changes

Method 2: Direct Assignment (If Supported)

Some events may allow direct artist assignment during creation or through quick actions.

Managing Line-Ups

Viewing Your Line-Ups List

  • Go to Events > Lineup Management
  • See all created profiles with:
    • Name
    • Profile Image (if added)
    • Categories
    • Created date
    • Actions (edit/delete)

Editing an Existing Line-Up

  1. From the My Line-Ups List, find the artist
  2. Click the edit action button
  3. Modify any details
  4. Save changes

Removing Artists from Events

  1. Go to the event's Resources tab
  2. Find the artist in Selected Line-Up section
  3. Click the remove/delete icon
  4. Update the event to save changes

Tips for Great Line-Up Profiles

💡 Add Profile Images: While not required, adding artist photos makes your event page more engaging and professional

💡 Detailed Bios Work Best: Write compelling bios that tell the artist's story and why attendees should be excited

💡 Use Categories Wisely: Proper categorization helps attendees find artists they're interested in

💡 Keep Contacts Updated: Ensure contact information is current for easy coordination

💡 Reuse Profiles: Once created, artists can be added to multiple events without re-entering all details

Event Sponsors

The Resources tab also includes an Event Sponsors section that works similarly:

  • Select sponsors for this event dropdown
  • Selected Sponsor (X) displays chosen sponsors
  • Manage sponsors the same way you manage line-ups

Note: Line-Up types like "Speaker Or Session", "Broadcast Or Activity", and "Other Type" may become available based on your subscription plan or event type.

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